Personal task management works hand-in-hand with personal organisation & time management. Let's face it some people are lovely at organising their own personal time, space & tasks. These people tend to see organisation & planning as a priority, as an essential element before any of the actual day's work can be started. Others view organisation & planning as a extravagant activity. They'd get on with the actual jobs that need doing, than spend valuable time trying to plan the whys & wherefores of actually doing it. No prizes for guessing which group gets their work completed on time!
Task Management usually becomes a dilemma at some point for every business, or to be more exact for everyone.
But what about organising & scheduling other people's work, about managing projects, teams & individuals. In these cases somebody else will do the planning & the foot soldiers in case you will, are left with their preferred tasks of actually doing' the jobs concerned. If somebody else is willing to take the responsibility of defining who is going to do what & when, then there's plenty of individuals who feel happy being left to get on with the job.
All well & lovely, but of work schedules & tasks would then need to be communicated to the worker bees' actually doing the jobs & perhaps most importantly progress on completion of tasks would need to be reported back all to the project managers, those with the responsibility of delegating the tasks & naturally taking overall responsibility for the completion of the project. Expertise can help here.
Expertise can do better. Tasks can be created & assigned to individuals; integration with e-mail allows communication of those tasks & details to be automatically sent to the assignee (the person getting on with the job). Tasks can have completion dates associated with them & those dates can in-turn be automatically displayed on a project calendar. Furthermore any changes to tasks, allocations or dates can be immediately reflected across the whole project timescale. Integrated task management solutions are now obtainable.
Spreadsheets, originally designed in manipulating numbers, calculations & financial forecasts have quickly evolved in to useful tools for producing task lists'. More sophisticated versions may even include names & target completion dates. However, in case you look at the more closely, spreadsheets are not far removed from elderly fashioned bits of paper. They can inadvertently be changed or lost & usually don't have the ability to be tied together in any kind of cohesive integrated project.
Most Task Management solutions incorporate a management feature called "to-do lists" for each individual project. Tasks can be assigned to others or yourself & in case you include a target date it is reflected in the project calendar. An e-mail alert is sent to the originator of any task when that task is marked as complete.
In further fascinating twist when a task is completed an e-mail can be sent to the originator of the task confirming completion. As is often the case, this refinement came from the actual world client specification "I'd like to assign tasks to my staff at the beginning of the day & then I'd like an e-mail alert sent to me as soon as each task is completed. "So, when I am out of the office I'd like to listen to my Blackberry pinging all day".
Task Management usually becomes a dilemma at some point for every business, or to be more exact for everyone.
But what about organising & scheduling other people's work, about managing projects, teams & individuals. In these cases somebody else will do the planning & the foot soldiers in case you will, are left with their preferred tasks of actually doing' the jobs concerned. If somebody else is willing to take the responsibility of defining who is going to do what & when, then there's plenty of individuals who feel happy being left to get on with the job.
All well & lovely, but of work schedules & tasks would then need to be communicated to the worker bees' actually doing the jobs & perhaps most importantly progress on completion of tasks would need to be reported back all to the project managers, those with the responsibility of delegating the tasks & naturally taking overall responsibility for the completion of the project. Expertise can help here.
Expertise can do better. Tasks can be created & assigned to individuals; integration with e-mail allows communication of those tasks & details to be automatically sent to the assignee (the person getting on with the job). Tasks can have completion dates associated with them & those dates can in-turn be automatically displayed on a project calendar. Furthermore any changes to tasks, allocations or dates can be immediately reflected across the whole project timescale. Integrated task management solutions are now obtainable.
Spreadsheets, originally designed in manipulating numbers, calculations & financial forecasts have quickly evolved in to useful tools for producing task lists'. More sophisticated versions may even include names & target completion dates. However, in case you look at the more closely, spreadsheets are not far removed from elderly fashioned bits of paper. They can inadvertently be changed or lost & usually don't have the ability to be tied together in any kind of cohesive integrated project.
Most Task Management solutions incorporate a management feature called "to-do lists" for each individual project. Tasks can be assigned to others or yourself & in case you include a target date it is reflected in the project calendar. An e-mail alert is sent to the originator of any task when that task is marked as complete.
In further fascinating twist when a task is completed an e-mail can be sent to the originator of the task confirming completion. As is often the case, this refinement came from the actual world client specification "I'd like to assign tasks to my staff at the beginning of the day & then I'd like an e-mail alert sent to me as soon as each task is completed. "So, when I am out of the office I'd like to listen to my Blackberry pinging all day".
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